Customs clearance is required for any commercial shipment, whether for import or export. Enterprises exporting and importing goods must clear certain government-imposed customs hurdles. Preparing documentation submitted online or physically is a standard part of the customs clearance process. This assists the authorities in calculating the cargo’s taxes.

The type of goods being sent usually determines the documentation needed for customs clearance. It also differs depending on the cargo’s origin and destination countries. Most businesses must comply with a set of general paperwork when importing or exporting goods.

Here is the list of the documents:

        Customs Packing List 

The customs packing list details the contents of the cargo, which can be compared to the pro forma invoice. You include this list with the foreign shipment. It is handy for shipping firms because it lets them know what is transported.

Individual customs packing lists are kept outside each container to reduce the danger of erroneous cargo being exported internationally.

        COO (Country of Origin) Certificate

COO is a declaration provided by the exporter which validates that the items being sent were obtained, produced, manufactured, or processed entirely in a specific country.

In international trade, a COO establishes the product’s country of origin, which is significant for an exporter seeking import tariff benefits on the product(s). It’s usually in the form of a statement attached to the commercial invoice or a separate declaration that lists the origin of all products line by line.

        Bill of Lading

The carrier issues the shipper with a bill of lading, which is a legal document. As specified in the carrier’s account, it acts as evidence of the agreement for transporting goods and products. It also contains product information such as kind, amount, and the final destination of the products. You can also use this bill as a shipment receipt.

This must-have document should accompany the products and be duly signed by the allowed representative from the carrier, shipped, and receiver, regardless of the mode of transit.

        Bill of Sight

A Bill of Sight is a declaration the exporter gives to the customs authority if the receiver is doubtful about sending the products. The Bill of Sight allows the items to be inspected before any duties are paid. Applying for a bill of sight is vital because it acts as a backup document if the exporter does not have all the necessary papers for a bill of entry.

The exporter must additionally produce a letter enabling customs clearance of the commodities in addition to the bill of sight.

        Bill of Exchange

It is a type of alternative payment in which the importer clears payments for products received from the exporter either immediately or later. Promissory notes, which banks or people can draw, are comparable.

        Export License

To export or ship any products, businesses must have an export license that they may provide to customs. You only require this when exporting products for the first time to an international destination.

Depending on the export you intend to make, you may need a different license. This can be done by applying to the licensing authorities, and the Chief Controller of Exports and Imports will finally issue the permit.

         Warehouse Receipt

A warehouse receipt is generated after the exporter has cleared all relevant freight charges and export duties after customs clearance. This is only required when an ICD is present.

Final Thoughts

Shipment of tangible goods between bodies of water can be costly and dangerous if done incorrectly. It would help inform the exporter of the export documentation needed to ship the goods in every circumstance.

Understanding the following standard documents is critical to your international success: Contact Aramex for more details on the shipment of telecommunication products.

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